Import and Landed Cost ERP
Import landed cost has to include more than a supplier's unit price. We build purchasing workflows that roll duty, tariff, harbor surcharge, sea, air and inland freight, and miscellaneous charges into a computed cost per unit at receiving, with the result carried into inventory rather than reconciled later in a spreadsheet.
SYSTEMORDERSINVENTORYFINANCEWORKFLOW
The scope, and what has to get right.
- International purchase order tracking. ETD, bill of lading, ready date, ETA, vessel name, freight terms and partial receipts stay attached to the purchase order.
- Duty, tariff and surcharge allocation. HTS or tariff classification, duty percentage, tariff percentage and harbor surcharge feed the landed-cost calculation.
- Freight allocated to inventory. Sea, air, inland and miscellaneous freight charges roll into the received unit cost instead of remaining outside inventory valuation.
- Packaging and cartonization context. Item and carton dimensions support packaging decisions and connect the cost of getting stock in with the cost of shipping it out.
Inside the system, not bolted on.
Calculated at receiving
The full cost is computed when goods are received, so inventory begins with the cost the business actually incurred.
Configurable cost components
Duty, tariff, surcharges and freight are separate inputs, keeping the calculation visible and adaptable to each shipment.
Integrated with purchasing and inventory
The calculation lives in the ERP workflow that already manages purchase orders, receipts, items and stock.
Multi-marketplace ERP, EDI and logistics automation for a US consumer electronics brand
- Off Sage, with the operating history intact: Customers, vendors, items and transaction history were migrated from Sage into a browser-based ERP covering order-to-cash and procure-to-pay, with a full general ledger, receivables and payables, so the business changed systems without losing its records.
- Native EDI inside the ERP: Direct trading-partner connections for Amazon Vendor Central, Walmart, HSN, QVC and Costco with 850, 855, 856, 810, 846 and 997 documents, polled on schedules as short as ten minutes. Every job is tracked on a monitoring dashboard, and there is no third-party EDI middleware in the chain.
- Every channel in one order queue: Amazon Vendor Central and Seller Central (SP-API), Walmart, HSN, QVC, Costco, several Shopify storefronts, eBay and direct wholesale accounts land in one system. Vendor Central purchase orders are accepted or rejected back to Amazon from the same screen that shows system, 3PL and allocated stock.
- Multi-warehouse and multi-3PL stock: Real-time inventory across an owned warehouse operated with a logistics partner, a second third-party warehouse and Amazon fulfillment locations, with warehouse transfer orders and an Amazon inbound shipment request action for FBA.
- International purchasing and landed cost: Ocean and air freight purchase orders carry ETD, bill of lading, ETA and vessel details, and the ERP calculates landed cost at receiving from tariff classification, duty, tariff, harbor surcharge and freight per item.
Also relevant: Order-to-cash ERP for a US orthotic and prosthetic manufacturing lab
Real failure modes, and how they get diagnosed.
- Inventory carries supplier cost but not import cost Duty and freight are tracked separately, so item margin looks better than it really is until accounting reconciles it later.
- Landed cost is rebuilt in spreadsheets Purchase-order and freight data are re-entered outside the ERP, creating a second version of the same receipt.
- International shipment milestones are disconnected ETD, BOL, ETA and vessel details live in email rather than alongside the purchase order they affect.
Common questions.
What costs can be included in landed cost?
Our documented implementations include duty, tariff, harbor surcharge, sea freight, air freight, inland freight and miscellaneous charges, allocated into a computed unit cost at receiving.
When is landed cost calculated?
At purchase-order receiving, when the shipment and cost inputs are known, so the inventory record starts with the full cost rather than being corrected later.
Does this require a separate import system?
No. The value comes from putting the calculation inside the purchasing and inventory workflow already used by the operation.
Can this support ocean-freight purchase orders?
Yes. The systems we have built track ETD, bill of lading, ready date, ETA and vessel name alongside freight terms and partial receiving.
Where this connects.
Is landed cost still being rebuilt outside your ERP?
Tell us which import charges are missing from inventory cost and we will map where they belong in receiving.